Israel Ortec - Spare & Machine

Created by Tuula Silberman, Modified on Tue, 21 Oct at 4:49 PM by Tuula Silberman

9600 - Ortec Marketing Equipment and Supply Ltd.

Customer Information
Country	Israel
Customer Name	Ortec Marketing Equipment and Supply Ltd. 11 Hasadna Street, Industrial Area Raanana 4365006 ISRAEL
Delivery Address	Ortec Marketing Equipment and Supply Ltd. 11 Hasadna Street, Industrial Area Raanana 4365006, ISRAEL
Customer Number	9600
Contact Person	Sofia Skundin / Meir Yonish meir.yonish@ortec.co.il Larisa Rozentul (machines, import/export coordinator)
Email Address	ortecoffice@ortec.co.il
Shipping account number	Customer includes method of shipment in the PO
Invoice email address to Flex / Israel (end customer)	il.migflex400invoices@flex.com

Remarks:

If the shipment contains batteries, include the following comment DHL- Description of Goods

“parts for pick and place machine. Not restricted, as per SP A67”

Order Registration:

Task	Complete (Y\N)	Notes
Read instructions in the email and PO. The shipping methods shall be included in the email.
Check that the purchase order includes the end-customer. If not, contact Ortec and ask for an updated PO.
Go to Ortec’s folder and create a folder for the PO. Name the folder with the CO, PO numbers + end customer
Save Purchase Order in the folder.
Create order in M3 (OIS100) When entering the order, follow thoroughly all the instructions in the PO. Enter one customer order per end-customer. The order shall show net prices, so that information shall be corrected in M3 when entering the order. The customer doesn’t accept partial shipments so adjust the delivery date . Ask also the customer in case of any doubt.
Check that order guide is attached for configurated articles and machine orders.
Check status of the order, if it has a credit stop or trade compliance stop. If there is a trade compliance stop, screening should take a couple of hours. If it takes time, contact the TC team. If credit stop 4, release it in OIS300, to status 9
Print order confirmation and revise to Ortec for check that all data is correct. Ortec doesn’t accept partial shipments so adjust the delivery date . Ask also the customer in case of any doubt.
Save all documents in the folder.

Shipping instructions:

Task	Complete (Y\N)	Notes
Open the PO, revise and follow thoroughly the shipping instructions included in the PO
Prepare commercial invoice in OIS640. The tittle Proforma needs to be changed to Commercial Invoice. Make sure that the addresses in the commercial invoice are correct (save a copy in the folder).
For cartridges, prepare CoC (save a copy in the folder).
Send commercial invoice and CoC (if applicable) and await for their answer.
When Ortec’s approval has been received, book the shipment.
Save the shipping documents in the folder
Print the commercial invoice and CoC (if applicable) according to the instructions in the PO. Exclude discounts.
If Mycronic’s account is used, add freight value: Go to OIS100, selecting the last line in the order
Invoicing on OIS300
Save the invoice in the order folder.
Send an email to Ortec with the shipping documents and invoice.

Machine orders:

* Delivery term usually EXW, Ortec arrange the pick-up
* Accessories shall be crated for sea freight at Cargo Support, if delivery method mentioned in the PO
* Follow machine process depending of the machine type

* Send OC to Ortec when off production date is set

* Notify Posti, send booking form containing machine type + serial number and if accessories are included

* Plan pick-up of accessories in Kista on time, so crating is ready when time for pick-up of the machine

* Same procedure with documents as for Spares orders + Packing list
See also attachments

Attachments (4)

docx

Israel (Orte....docx
22 KB

xlsx

Bokning Isra....xlsx
215 KB

pdf

Packing list....pdf
244 KB

pdf

Commercial i....pdf
367 KB